The yard that answers first wins the hire.
Contractors ring three yards and hire from whoever answers first. Syntra answers every availability enquiry 24/7, quotes the hire by day, week or month, holds the machine on a deposit and schedules the drop-off - before they call the next number.
The enquiries and logistics that decide who gets the hire
Availability calls all day
The phone never stops - "got a 5-tonne digger free next week?" Every enquiry pulls someone off the yard to check the diary.
They ring three yards
Contractors call around and hire from whoever answers first. Miss the call, or take an hour to quote, and the machine goes out from another yard.
Quoting by the period
Day, week and month rates, plus transport, operator and attachments - a quote that takes too long is a job already lost.
Deliveries and off-hires
Drop-offs and collections to schedule, off-hire dates to chase, account customers to invoice - all by hand, all easy to drop.
Enquiry to quote to booked machine - around the clock
24/7 hire enquiries
The AI agent answers "5-tonne excavator, next Monday, one week" by voice or chat, day or night, and checks what's free.
Instant quote by period
Quotes the right day, week or month rate, adds transport, operator and attachments, and has it back to them in seconds.
Deposit holds the machine
Takes a deposit and marks the machine held - booked to them, not still on offer to the next caller who rings.
Agreement and site details
Sends the hire agreement to sign (Documents) and collects operator, site and access details (Forms) before it leaves the yard.
Delivery and collection
Books the drop-off and collection into the run (Jobs), and sends an off-hire reminder before the hire period ends.
Accounts and repeat hires
Invoices account customers on recurring terms and tags every job by customer and machine type in the CRM.
Every availability enquiry answered, and quoted
A contractor rings needing a machine next week. Syntra answers on the first ring, checks what's free, quotes the week with transport, and holds it on a deposit - all while they're still on the phone. By the time they'd have dialled the next yard, the job is yours.
- ✓Answers availability enquiries 24/7, by voice or chat
- ✓Quotes the hire period and holds the machine on a deposit
- ✓Books the job before they ring the next yard
Delivery, collection and off-hire, all scheduled
The moment a hire is booked, Syntra puts the drop-off and the collection into the run, sends the agreement and site details to sign, and fires an off-hire reminder before the period ends. Account customers are invoiced on recurring terms - no dates dropped, no revenue left sitting on the yard.
- ✓Delivery and collection scheduled into the run (Jobs)
- ✓Off-hire reminder sent before the hire period ends
- ✓Account customers invoiced on recurring terms
Built for your yard, your fleet and your rates
Syntra learns your machines, your day, week and month rates, your transport zones and your account customers - then answers enquiries, quotes, takes deposits and schedules delivery around the clock. The machine is booked and on its way before the contractor calls the next number.
- ✓Knows your fleet, rates and transport charges
- ✓Holds the machine and takes the deposit 24/7
- ✓Delivery, collection and off-hire scheduled automatically
See Syntra run your business
Book a 30-minute walkthrough and we’ll show you exactly how Syntra fits your business - then answer every question you’ve got. No slides, no pressure.
Book a demo