Built around your scan clinic. Not the other way round.
Your patients do not know which scan they need. Syntra does. It answers every enquiry and books the right scan for their stage. Built for scan clinics, not a generic calendar.
How far along are you?
The scan-clinic headaches that quietly cost you money
Wrong-scan bookings
A parent books a scan that does not fit their weeks, and your sonographer only finds out once they are on the couch. Awkward, and a wasted slot.
"Which scan do I need?" at 10pm
The same question, day and night, by phone, text and DM. Miss it and they book with whichever clinic answered first.
No-shows on unpaid slots
An empty hour you cannot fill at short notice, and the revenue is gone.
Keepsakes never offered
Balloons, prints and bears left on the table, because no one offered them at the moment of booking.
It works out which scan she needs, before she ever calls you
Most parents genuinely do not know which scan fits their stage. Syntra asks how far along she is (from her due date, last period, or weeks), then does the thing a generic booking tool never could: it factors in when the appointment is, so she is matched for how far along she will be on the day, not today.
How far along are you?
You are about 12 weeks.
When would you like your appointment?
On the day you will be ~14 weeks.
Scans available to you
Matches every parent to scans that fit their stage on the appointment date.
The booking calendar is locked to each scan’s eligible window, so a slot can never be taken for a date she is too early or too far along for.
Asks the right clinical questions along the way (midwife appointment, 12-week NHS scan) and quietly captures the answers.
Flags bleeding or pain and signposts to a GP, midwife or A&E rather than booking, with a note on the record.
If she is too early today, it captures the lead and offers a callback instead of losing her.
Runs 24/7 on chat, voice and the web. Every scan’s week window is set by you, per clinic.
Every booking, worth more
Balloons, bears, keepsake prints and confetti, offered the moment they book, not forgotten at the desk. Each add-on lifts the total, tracked as its own line so you can see the uplift.
Baby Scan Studio in Ashford now takes over $1,500 a month in balloons, bears and keepsakes it was not selling before, because its old booking tool was never built for a scan clinic.
- Extras and bundles offered at booking, never at the desk.
- Deposits taken automatically to cut no-shows.
- Per add-on revenue reporting, so the uplift is visible.
Clinics like yours already run on Syntra
Patients kept booking scans that did not match how far along they were, and we were buried in paper consent forms. Syntra sorted both. Bookings are up 30%, every patient now lands on the right scan for their stage, and the paperwork that used to eat hours of our day is simply gone.
Not just bookings. The admin your generic tool cannot touch
The day-to-day that usually lives across paper, spreadsheets and three other apps, run from one place built for a scan clinic.
Signed consent, digitally
Capture consent and intake forms with a real signature before the visit, and re-send the form to a patient sitting in your waiting room in one tap.
Deposits that stop no-shows
Take a deposit to lock the slot, deducted on the day. Empty paid hours become rare.
Prep reminders, automatic
"Drink a litre of water before your 2pm scan" goes out on its own, so patients arrive ready.
Gift a scan
Family and friends buy a scan or a gift-card amount online, redeemed against a booking.
Rewards that bring them back
Reach a visit or spend milestone and the system issues a free-scan voucher for their next booking.
Complimentary re-scans
If baby was not playing ball, book a no-charge repeat scan in a couple of clicks.
Everything a scan clinic needs. Most tools do a fraction
A generic booking calendar takes an appointment. It was never built to match a scan to a pregnancy, protect your revenue, or run the rest of the clinic.
| Syntra | A generic booking tool | |
|---|---|---|
| Matches parents to the right scan for their stage | ||
| Locks the calendar to each scan’s week window | ||
| Answers enquiries 24/7 on chat, voice and web | ||
| Signed digital consent and intake forms | Limited | |
| Deposits and no-show protection | Limited | |
| Keepsakes and extras sold at the point of booking | ||
| Gift a scan or a gift-card amount | Limited | |
| Rewards that bring parents back | ||
| Automatic prep and appointment reminders | Limited | |
| Transfer a booking to a sister clinic | ||
| Patient records and history in one place | Limited | |
| Post-scan follow-ups and review requests | Limited |
Clinical care and patient data, handled properly
The parts a booking widget was never built to carry: safeguarding inside the flow, consent captured with a real signature, and patient documents encrypted and kept in the right region.
Safeguarding in the booking flow
Bleeding or pain is flagged and signposted to a GP, midwife or A&E instead of booked, with a note on the record.
Signed consent before the visit
Consent and intake forms captured with a real electronic signature, and re-sendable to a patient in your waiting room in one tap.
Data stored in your region
Consent and intake documents are encrypted (AES-256) and stored in the region that matches your country, not moved elsewhere by default.
HIPAA-eligible document storage
Consent and intake files sit in HIPAA-eligible cloud infrastructure under a signed Business Associate Agreement. This covers that document storage specifically, not the whole platform.
The things scan clinics ask us
Will it work with my scans, packages and prices?
Yes. You configure every scan, its price, its deposit, and the weeks it is available for. Syntra matches parents to what you actually offer, at your prices, and never invents a scan or a discount.
Do I have to change how I run my clinic?
No. Syntra fits around your scans, packages and opening hours. That is the whole point: the platform bends to your clinic, not the other way round.
Can it handle early pregnancy and safeguarding properly?
It is built to. If a parent mentions bleeding or pain it stops and signposts them to a GP, midwife or A&E rather than booking a scan, and it leaves a note on the record. Each scan only opens for the weeks you set.
What about consent and intake forms?
Captured digitally with a real electronic signature before the visit, so patients arrive ready. If someone forgets, you can re-send the form to them while they sit in your waiting room, in one tap.
Where is patient data stored?
Consent and intake documents are encrypted and stored in the region that matches your country, and are not moved elsewhere by default. Everything is encrypted in transit and at rest, access-logged, and kept separate per clinic.
Does it replace my receptionist?
It handles the repetitive enquiries around the clock, day and night, across chat, voice and the web, so you never lose a booking to a missed message. Your team is freed up for the patients in front of them.
How quickly can we go live?
Setup is quick and guided. We configure your scans, packages, forms and reminders with you, then you go live. Most of the work is simply mirroring how your clinic already runs.